Add a Collab: How to Co-Host Events on Vendie with Team Invites
By Vendie TeamMarch 31, 20265 min read
Add a Collab: How to Co-Host Events on Vendie with Team Invites
Every great event has a team behind it. Vendie makes it dead simple to build yours — invite vendors, recruit street team reps, add co-organizers, and manage everyone from one place.
The Build Your Team Feature
On every event management page, you'll find the "Build Your Team" section with three tabs:
🏪 Vendors Tab
Browse every vendor on the platform, filtered by category (food, DJ, photography, decor, security, etc.). Each vendor shows:
Star rating and review count
Category and location
Booking status (available, already booked, pending)
One-tap booking: Select a vendor, set your price, add a message, and send the booking invite. The vendor gets notified instantly and can accept or counter-offer.
🎯 Street Team / Reps Tab
Find and recruit reps to promote your event. Reps earn commission on every ticket they sell through their unique promo codes. Browse by:
Performance stats (events promoted, total sales)
Location (local reps know the area)
Availability
Send a rep invite with one tap. They'll get a notification with your event details and commission structure.
🎟️ Attendees Tab
This is where the viral text invite magic happens. Three quick-share buttons:
💬 Text Invite — opens your phone's messaging app with a pre-written invite
Plus an email invite section for bulk invitations.
Co-Organizer System
The most powerful collab feature is co-organizer promotion. Here's how it works:
You send text invites to people you trust
They RSVP "Going" to your event
From the Text Invite Hub's RSVP Tracker, tap the crown icon next to their name
They're instantly promoted to co-organizer
They now have access to the Text Invite Hub and can send invites from their own contacts
What Co-Organizers Can Do
Send text invites to their own contact list
Track RSVPs for people they invited
See the viral chain analytics
Invite their friends to invite their friends
What Co-Organizers Can't Do
Edit event details (date, time, price, description)
Manage vendor bookings
Access financial information
Promote other co-organizers (only the original organizer can)
This keeps your event secure while letting trusted people help spread the word.
Building Your Event Crew: A Step-by-Step Playbook
Week 4 Before Event
Book your vendors — use the Vendors tab to find and book food, DJ, photographer, security
Recruit 3-5 reps — send rep invites to street team members in your city
Identify 5 key people — friends, influencers, or community leaders who know lots of people
Week 3 Before Event
Send initial text invites — blast your contact list (aim for 50-100 texts)
Promote co-organizers — once your key people RSVP, promote them immediately
Set up promo codes — give each rep and co-organizer a unique tracking code
Week 2 Before Event
Check viral chain — see which co-organizers are bringing the most people
Send reminder texts — nudge "Maybe" RSVPs to commit
Encourage chain invites — text your "Going" list: "Bring your crew! Invite friends through your invite link"
Week 1 Before Event
Final push — send last-chance texts to undecided contacts
Review RSVP tracker — get accurate headcount for vendors and venue
Thank your co-organizers — they helped fill your event for free
Why This Beats Traditional Event Promotion
| Traditional | Vendie Collab | |------------|---------------| | Post on social media and hope | Personal texts with 98% open rate | | Pay for ads ($500+) | Free viral chain invites | | Hire a promoter ($1,000+) | Promote co-organizers for free | | Manually track RSVPs in spreadsheets | Real-time RSVP tracker with analytics | | No idea who's actually coming | Viral coefficient shows growth rate | | Vendors found through Google searches | One-tap vendor booking from marketplace |
Pro Tips for Co-Hosting
Choose co-organizers from different social circles — if all your co-organizers know the same people, the chain won't spread far
Give co-organizers a goal — "Can you get 20 people to RSVP this week?" gives them something to aim for
Use the viral coefficient — if it's above 1.0, your event is growing on its own. If it's below, send more direct invites
Combine with street team — reps earn commission, co-organizers spread the word. Together they're unstoppable
Track chain depth — if invites are reaching Level 3+ (friends of friends of friends), your event has real organic buzz
Get Started
Open any event you're organizing, scroll to Build Your Team, and start inviting. Add vendors, recruit reps, and send your first text invites. Then promote your best people to co-organizers and watch the chain reaction fill your event.
Ready to level up your events?
Join Vendie to plan events, book vendors, and manage everything in one place.